Withdrawal of Student
The “Student Withdrawal Notice” has been introduced as the official document for parents to inform Discovery College of the withdrawal of their children from the school. Notification of withdrawal by other means such as email, letter or verbal notice is no longer acceptable. The Student Withdrawal Notice will be used by parents for notifying the College of:
- A student’s withdrawal;
- The withdrawal of “prospective students” before the first day of school;
- Students not returning to school for the next academic year; and
- The subsequent change of the last date of attendance.
As per the Terms and Conditions of Offer shown on the Acceptance Form when a student joins Discovery College, there is a deposit paid equivalent to 2 months’ fees. The first half of the deposit is credited against the first month’s fees while the remaining half will be credited against the fees for the last month of enrolment, subject to the Student Withdrawal Notice being received at least two calendar months prior to the student’s last date of attendance.
Parents are to complete and return the Student Withdrawal Notice to Discovery College. A hard copy or scanned copy of the completed and signed student withdrawal notice is acceptable and should contain the following information:
- Student’s full name;
- Last date of attendance;
- Student’s ESF number if known (optional);
- Parent’s name;
- Parent’s telephone number for contact purposes;
- Parent’s email address for contact purposes;
- Parent’s signature; and
- The date the parent signed the notice.
Withdrawal of “Prospective Student”
Should a parent decide to withdraw a prospective student before the student’s scheduled first day of school, the parent is required to complete and return the Student Withdrawal Notice to Discovery College when they subsequently decide not to take up the school place. All the information as per the notice is to be included except that, instead of:
- the student’s “Class”, the year group should be written; and
- “last date of attendance”, “prospective student” should be written.
As per the Terms and Conditions of Offer shown on the Acceptance Form, the admission deposit equivalent to two-month’s fees, is non-refundable and non-transferable and will be forfeited.
Students not Returning to School for the Next Academic Year
For existing students who will not be returning to school after the summer break, parents may either submit a Student Withdrawal Notice, at any time during the year, or submit the withdrawal notice to the ESF Centre under the annual exercise for the advance fees payment process. The Student Withdrawal Notice needs to be received at least two months prior to the student’s last date of attendance if the remaining half of the deposit made when accepting the offer of a place is to be credited against the fees for the last month of enrolment.
Subsequent Change of the Last Date of Attendance
Parents, who wish to change the last date of attendance after a notice has previously been submitted, are required to submit a revised Student Withdrawal Notice to Discovery College. All sections of the revised notice should be completed, and it must be stipulated in the “Remarks” of the revised notice that it supersedes the previous notice dated dd/mm/yy. Any subsequent change of the last date of attendance may be declined as change depends on the availability of a school place for the student. The remaining half of the deposit made when accepting the offer of a place will be forfeited if the change of the last date of attendance is submitted less than two months prior to the last date of attendance, even though the first Student Withdrawal Notice was received at least two months prior to the student’s last date of attendance.
Cancellation of Student Withdrawal
Parents are required to inform Discovery College in writing before the last date of attendance. The cancellation may be declined as the cancellation depends on the availability of school place for the student.