Student Withdrawal

Withdrawal of Student

The “Student Withdrawal Notice” is the only official document for parents to inform Discovery College of the withdrawal of their children from the school. Notification of withdrawal by other means such as email, letter or verbal notice is not acceptable.

The Student Withdrawal Notice will be used by parents for notifying the College of:

  • A student’s withdrawal;
  • The withdrawal of “prospective students” before the first day of school;
  • Students not returning to school for the next academic year; and
  • The subsequent change of the last date of attendance.

As per the Terms and Conditions of Offer shown on the Acceptance Form when a student joins Discovery College, there is a deposit paid equivalent to 2 months’ fees. The first half of the deposit is credited against the first month’s fees while the remaining half will be credited against the fees for the last month of enrolment, subject to the Student Withdrawal Notice being received at least two calendar months prior to the student’s last date of attendance.

For students leaving at an end of an academic year, notification is required no later than the end of April of the academic year in question, if the remaining half of the deposit is to be credited against the fees for the last month of enrolment.  The last date of attendance is based on the last day of Term 3.

Withdrawal Procedure

Parents are to complete and return the Student Withdrawal Notice to Discovery College, (attn: Admissions Manager).  A hard copy or scanned copy of the completed and signed student withdrawal notice is acceptable and should contain the following information:

  • Student’s full name;
  • Class;
  • Last date of attendance;
  • Student’s ESF number if known (optional);
  • Parent’s / Guardian’s name;
  • Parent’s / Guardian’s telephone number, as recorded in the Gateway, for contact purposes;
  • Parent’s / Guardian’s email address, as recorded in the Gateway, for contact purposes;
  • Parent’s / Guardian’s signature; and
  • The date the parent signed the notice.

Withdrawal of “Prospective Student”

Should a parent decide to withdraw a prospective student before the student’s scheduled first day of school, the parent is required to complete and return the Student Withdrawal Notice to Discovery College when they subsequently decide not to take up the school place. All the information as per the notice is to be included except that, instead of:

  • the student’s “Class”, the year group should be written; and
  • “last date of attendance”, “prospective student” should be written

As per the Terms and Conditions of Offer shown on the Acceptance Form, the admission deposit equivalent to two-month’s fees, is non-refundable and non-transferable and will be forfeited.

Subsequent Change of the Last Date of Attendance

Parents, who wish to change the last date of attendance after a notice has previously been submitted, are required to submit a revised Student Withdrawal Notice to Discovery College, (attn: Admissions Manager).

All sections of the revised notice should be completed, and it must be stipulated in the “Remarks” of the revised notice that it supersedes the previous notice dated dd/mm/yy. Any subsequent change of the last date of attendance may be declined as change depends on the availability of a school place for the student.

The remaining half of the deposit made when accepting the offer of a place will be forfeited if the change of the last date of attendance is submitted less than two months prior to the last date of attendance, even though the first Student Withdrawal Notice was received at least two months prior to the student’s last date of attendance.

Cancellation of Student Withdrawal

Parents are required to inform Discovery College, (attn: Admissions Manager), in writing before the last date of attendance.  The cancellation may be declined as the cancellation depends on the availability of school place for the student.

Offer of School Places

As soon as the signed Student Withdrawal Notice is received or the college has been informed that a current student has accepted the offer of a place at another school, Discovery College will offer an admissions assessment / interview for the Year Group in question to applicants on the relevant waiting list who, if successful at assessment / interview, will be offered the current student’s place to start after the last date of attendance as per the Student Withdrawal Notice.

Reports, Transcripts and References

The purpose of the Gateway reporting system is to allow parents to access data at any time. This information can be both viewed and printed and as a result, the College does not issue hard copy student reports.  For viewing or printing reports online please refer to the guidelines at http://www.discovery.edu.hk/current-parents/gateway-help/arr-student-assessment-tutorial-secondary/. Please note that access to your child’s school reports will cease the day after the last date of attendance, and you are, therefore encouraged to download school reports before this date.

At different times during the year students leave us to move to schools around the world and need references or copies of their Discovery College transcripts. The person to contact for all requests for references or transcripts is the Vice Principal for your child’s year group, who will oversee the collection and collation of information from different staff members. We ask that you provide the Vice Principal with the following information and 10 business days to complete the process:

  • the contact address (email) of the individual at the intended school to whom the information is to be sent; and
  • that which is being requested, e.g. reference, reports, transcript.

We are not able to provide open references – we only provide confidential references directly to a receiving school. Parents requiring an attestation of learning for a future school application are able to download school reports from Gateway for this purpose.

The college will only provide a reference / transcript according to the Discovery College Reference Form / Transcript Document.