DC Addendum to ESF Staff Acceptable Use Policy

Care of Electronic and Digital Equipment

The following conditions apply to all staff when using and managing electronic and digital equipment (“units”) which belong to Discovery College or when using such units (owned by the College or otherwise) while at the College's premises. It is expected that all equipment be treated as if it was your own and that you will provide suitable protection when equipment is being transported.

ANYWHERE

Do not:

• Plug/Insert cables, CD & disk drives, etc. by force – be gentle in usage.
• Place in close proximity to your units, drinks, food, solvent or any material harmful to such units.

AT WORK

Make sure that your units are either under your direct supervision or locked away in a secure place.

Do not:

• Leave your units unattended when there is potential for others to access or remove them.
• Share your passwords with anyone.
• Place your units near an external LG/F window. Exposure to view from the outside may be enough to tempt a would-be thief.

AT HOME

Find one or two secure places to store your units so that they are inaccessible by small children and difficult to locate in the event of a burglary. Put your units away in one of these secure places as soon as you have finished using them. Ensure basic household security measures are followed at all times, such as locking doors and windows.

Do not:

• Leave your units in view of outsiders even while using them.
• Leave your units' accessories lying around - they advertise the presence of such units.
• Leave your units in an unattended vehicle at any time, especially overnight.

IN TRANSIT

In Car:

Avoid being seen when putting your units in a vehicle or taking it out. Lock your units in the boot/trunk (making sure they cannot move around) and camouflage them; if that is not possible, store them in a secure place in the car (e.g., on the floor under a seat) and camouflage them.

On Public Transport and In Flight:

Keep your units with you at all times. Carry them as hand luggage when going on an airplane.

ADDITIONAL DETAILS

Reporting damage, theft or loss

If any of your units are damaged, lost or stolen, it must be reported to the ICT Dept immediately. For theft or loss off-campus, it should be reported to the local police as well. The police report should include the serial number for each lost/stolen unit.

A copy of the police report must be sent to the General Office within 3 days of the discovery of the loss. Failure to secure and submit a police report may result in personal liability for replacement cost.

Installation of software on computers

You can install licensed/free software in your computer as long as the software is not in conflict with the existing software. Installation of pirated or unlicensed software is strictly prohibited.

Return of computers

Please return your computers to the General Office when your employment with the College ceases or before you depart on an unpaid leave in excess of six months.

I understand that a violation of the terms and conditions set out in the DC Addendum and ESF Staff Acceptable Use Policy will result in the restriction and /or termination of my use of the College's electronic and digital equipment and/or accessories and may result in further disciplinary actions. Staff may be expected to pay insurance excess, replacement or repair costs.

On sign out indicate existing damage on the diagrams below: